Administrative Support Assistant

The Administrative Support Assistant(ASA) exhibits strong initiative and independence in providing a full range of administrative duties to support operations and various programs in Primary Care.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement. Experience and/or Education Requirements for Administrative Support Assistance GS-6 Specialized Experience: One year of specialized experience equivalent to the GS-05 grade level in the federal service; experience that equipped the applicant with the particular knowledge, skills and abilities (KSA's) and other characteristics to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled, in the normal line of progression for the occupation in the organization. Specialized experience includes: knowledge of developing spreadsheets for service level compliance tracking; ability to run reports on demand and understand the relation to the other services at the facility, and affiliated medical residency training program; ability to lead in administrative processes and assists service employees with their implementation and revision as needed; ability to perform the tasks necessary to accomplish administrative support; knowledge of standardized administrative practices; knowledge and application of policies in different programs implemented in a primary care services including high visibility programs and time and attendance process; apply training requirements for staff, and other administrative and clerical processes; knowledge of administrative regulations and operating procedures; skilled in applying data and information collection; skilled in using a computer and applying various programs including MS Excel, Word, PowerPoint, OneNote and Outlook, etc. to accomplish the assigned tasks and functions; providing training for other administrative and clerical support staff. skilled in incorporating new applications of admin programs to ascertain that other clerical staff are abreast of changes in process; knowledge of VISTA and VSSC, Power BI reports; knowledge in time and attendance policy and processes and the ability to provide training, assistance, and coordinating these functions with all supervisors; ability to maintain training information for all Primary care service employees; knowledge of fund control processes, supply requests, equipment and services; ability to communicate orally and in writing especially in communicating with health and academic professionals, management officials and when disseminating new information about administrative processes. There is no educational substitution for the GS-06 level. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.